Outsourced DPO

Educational institutions manage vast amounts of personal data, from student records and staff details to sensitive research information. With strict data protection regulations like the UK GDPR and the Data Protection Act, compliance is not just a legal requirement—it’s essential for maintaining trust and safeguarding your institution.

Many schools, colleges, and universities are required to appoint a Data Protection Officer (DPO), but hiring a full-time, in-house DPO can be costly. Our Outsourced DPO Service provides expert, cost-effective support, helping you stay compliant, manage risk, and build a strong data protection framework—without the overhead of an in-house team.

How Our Outsourced DPO Service Supports You

We act as your dedicated DPO, providing ongoing expert advice, oversight, and hands-on support for your institution’s data protection needs. As a trusted point of contact for your Senior Leadership Team (SLT), Board of Governors, and staff, we ensure that data protection is fully integrated into your daily operations.

Key Services We Provide:

Data Breach Oversight & Incident Response

  • Immediate support in the event of a data breach
  • Investigation and reporting to the Information Commissioner’s Office (ICO) if required
  • Guidance on remedial actions and future prevention strategies

      Subject Access Requests (SAR) Support

      • Guidance on managing SARs within legal timeframes
      • Reviewing and redacting sensitive information
      • Ensuring compliance with transparency requirements

        Risk Assessment & Compliance Oversight

        To ensure your institution runs smoothly, we provide comprehensive risk assessment and control oversight as part of our DPO service. Our approach includes:

        • Interviewing staff & process mapping – Gaining a clear understanding of how data flows within your institution
        • Identifying potential risks – Pinpointing vulnerabilities in data handling, storage, and security
        • Developing Corrective Action Plans (CAPs) – Providing clear steps to mitigate risks and strengthen compliance
        • Implementation & ongoing tracking – Supporting your team in executing CAPs and monitoring progress until completion

          Policies & Procedures Development

          • Creation and regular updates of your data protection policies
          • Customised guidance on privacy notices, consent management, and record-keeping
          • Support with staff and student data governance

                  Staff & Leadership Training

                  • Tailored training sessions for staff, Senior Leadership Teams, and Governors
                  • Real-world case studies to improve understanding of compliance risks
                  • Ongoing refresher training to keep your team up to date

                            Data Protection Impact Assessments (DPIA)

                            • Evaluating potential risks in new projects or initiatives
                            • Providing structured advice to mitigate risks before implementation
                            • Ensuring compliance while supporting innovation

                                        Supplier & Third-Party Compliance Checks

                                        • Reviewing supplier contracts to ensure GDPR compliance
                                        • Identifying risks in third-party data processing agreements
                                        • Supporting schools in managing data transfers outside the UK

                                        Why Choose Our Outsourced DPO Service?

                                        Education-Specific Expertise 

                                        We understand the unique challenges faced by schools, colleges, and universities.

                                        Cost-Effective Compliance

                                        Get specialist support without the cost of hiring a full-time DPO.

                                        Proactive Risk Management

                                        We don’t just help you react to issues; we prevent them before they arise.

                                        Tailored Support

                                        Every institution is different. Our services are customised to fit your specific needs.

                                        Safeguarding Data, Ensuring Accountability, and Staying Compliant.

                                        With our Outsourced DPO, your institution can focus on delivering quality education while we handle the complexities of data protection and compliance.

                                        Get in touch today to learn how we can support your school, college, or university.