Online Portal

At DPO for Education, we understand the complexities of managing data protection in the educational sector. That’s why, in partnership with a trusted provider, we offer a comprehensive and secure Online Management Portal designed to support schools, colleges, and universities throughout their journey toward GDPR compliance. This platform provides an intuitive, user-friendly environment to help institutions track, record, and manage their data protection activities with ease, ensuring all regulatory requirements are met while maintaining high levels of security and confidentiality.

Key Features of the Online Portal

Secure and Password-Protected Access:

The online portal provides a secure, password-protected platform, ensuring that only authorised individuals within your institution can access sensitive data. This means that all records, from subject access requests to training logs, are safeguarded and managed in compliance with GDPR standards.

 

    Record and Manage Subject Access Requests (SARs):

    The portal simplifies the process of handling Subject Access Requests (SARs). Institutions can log, track, and monitor requests seamlessly, ensuring that statutory deadlines for compliance are met. The system also generates audit trails to ensure transparency and accountability throughout the SAR process.

      Store Supplier Contracts Securely:

      Managing supplier contracts, particularly those containing data protection clauses, is made easier with the portal’s secure storage features. It allows schools, colleges, and universities to store all supplier agreements in one place, making it easy to review and ensure compliance with data protection regulations.

        Data Breach Reporting and Evidence Collection:

        In the event of a data breach, timely reporting and accurate documentation are critical. The portal allows institutions to input and store all necessary evidence of any data breaches, facilitating prompt and precise reporting. Automatic reporting to the Information Commissioner’s Office (ICO) is also enabled when required, ensuring compliance with statutory obligations.

          Online Staff Training:

          Compliance is only effective when staff are well-trained in data protection practices. Through the portal, institutions can provide comprehensive online training for staff, ensuring they are fully informed of their responsibilities when handling personal data. A range of modules tailored to various roles ensures the training is relevant and effective.

              Staff Training Records:

              The portal automatically tracks staff training activity, making it easy to monitor completion rates and ensure that all necessary training has been completed. This feature is essential for maintaining an audit trail of your institution’s compliance efforts and identifying any gaps in training programs.

                  Store Policies and Procedures:

                  The portal allows institutions to store and update data protection policies and procedures in a centralised location. This ensures that staff have easy access to the most up-to-date documents and that your institution remains in compliance with evolving data protection regulations.

                  Controlled Access for Designated Staff

                  By centralising all your records, the portal provides controlled access for senior leadership teams (SLT) and designated staff members. This ensures that only authorised individuals can view sensitive information, giving your institution full control and oversight of data protection activities. Whether it’s reviewing breach reports or checking training records, the portal enables leadership teams to stay informed and ensure compliance.

                  Why Choose the Online Portal?

                  This online portal, offered through our trusted partner, is specifically designed to meet the needs of educational institutions. The platform streamlines data protection management, simplifies compliance tracking, and ensures your institution adheres to all regulatory requirements. By using this portal, you can confidently demonstrate your commitment to safeguarding personal data, while also making compliance management easier and more efficient.

                  To find out more about how the Online Management Portal, through our trusted partner, can assist in managing your compliance journey, contact us today. Our team is ready to help you explore how this solution can be tailored to meet the unique needs of your school, college, or university.

                  To find out more about how the Online Management Portal, through our trusted partner, can assist in managing your compliance journey, contact us today. Our team is ready to help you explore how this solution can be tailored to meet the unique needs of your school, college, or university.